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BT0062 Fundamentals of IT Part -2


  • 1 How do you insert a symbol in a Word document
  • 2 What is absolute cell addressing?
  • 3
  • 4 What is Custom List?
  • 5 Describe applications of Multimedia.
  • 6Discuss the advantages and disadvantages of Internet
  • 7 Write the procedure to create Tables
  • 8What is a Database?
  • 9What are the different views of presentation?
  • 10What is Media?
  • How do you insert a symbol in a Word document

    To insert a symbol in a word document,

    1) Point the cursor to the location where the symbol in to be inserted then click on the insert option in menu bar. In the drop down menu, click symbol.

    2) Now select the required font and can also select the different sub set of symbols.

    3) After selecting the required symbol in the subset, click on to insert.

    What is absolute cell addressing?

    In spreadsheet applications, a reference to a particular cell or group of cells that does not change, even if you change the shape or size of the spreadsheet, or copy the reference to another cell

    A formula or function is copied or moved to another location, any cell references in the formula or function get adjusted as well. However, there are some situations where a cell reference inside a formula must ALWAYS refer to the same spot.

    An absolute cell address consists of the column letter and row number surrounded by dollar signs ($).

    An example of an absolute cell address would be $C$4, $G$15, or $A$345.

    Note: An easy way to add the dollar signs to a cell address is to click on a cell address and then press the F4 key on the keyboard.

    An absolute cell address is used when you want a cell address to stay fixed on a specific cell.

    This means that as a formula or function is copied and pasted to other cells, the cell addresses in the formula or function do not change.

    What is Custom List?

    A custom list is a collection of some commonly used word, which can be reproduced by dragging fill handle.For example , a company deals in different products and the name of this is used in many places in a work sheet.this is used to save data entry time.

    Excel will fill an equation, or function, that you have created in one cell and apply that equation to other cells in your worksheet. Dates can be filled into other cells, as well as numbers (if Excel can see the pattern). One number would not be enough to define a pattern. Excel fills data into cells using the custom lists defined in Excel. The defined lists are found from the Options menu, on the Custom Lists tab.

    Describe applications of Multimedia.

    Multimedia can be used for entertainment, corporate presentations, education, training, simulations, digital publications, museum exhibits and so much more. With the advent multimedia authoring applications like Flash, Shockwave and Director amongst a host of other equally enchanting applications, your multimedia end product is only limited by your imagination.

    We can use animation in web design. Web authors include visual or moving elements on the page for the purpose of holding the users attention. This approach is based on the fact that web users have short attention spans.

    Discuss the advantages and disadvantages of Internet

    Internet has been perhaps the most outstanding innovation in the field of communication in the history of mankind. As with every single innovation, internet has its own advantages and disadvantages. But usually, greater magnitude of advantages outweighs its disadvantages.



    The foremost target of internet has always been the communication. And internet has excelled beyond the expectations .Still; innovations are going on to make it faster, more reliable. By the advent of computer’s Internet, our earth has reduced and has attained the form of a global village.

    Now we can communicate in a fraction of second with a person who is sitting in the other part of the world. Today for better communication, we can avail the facilities of e-mail; we can chat for hours with our loved ones. There are plenty messenger services in offering. With help of such services, it has become very easy to establish a kind of global friendship where you can share your thoughts, can explore other cultures of different ethnicity.


    Information is probably the biggest advantage internet is offering. The Internet is a virtual treasure trove of information. Any kind of information on any topic under the sun is available on the Internet. The search engines like Google, yahoo is at your service on the Internet. You can almost find any type of data on almost any kind of subject that you are looking for. There is a huge amount of information available on the internet for just about every subject known to man, ranging from government law and services, trade fairs and conferences, market information, new ideas and technical support, the list is end less.

    Students and children are among the top users who surf the Internet for research. Today, it is almost required that students should use the Internet for research for the purpose of gathering resources. Teachers have started giving assignments that require research on the Internet. Almost every coming day, researches on medical issues become much easier to locate. Numerous web sites available on the net are offering loads of information for people to research diseases and talk to doctors online at sites such as, America’s Doctor. During 1998 over 20 million people reported going online to retrieve health information.


    Entertainment is another popular raison d'ĂȘtre why many people prefer to surf the Internet. In fact, media of internet has become quite successful in trapping multifaceted entertainment factor. Downloading games, visiting chat rooms or just surfing the Web are some of the uses people have discovered. There are numerous games that may be downloaded from the Internet for free. The industry of online gaming has tasted dramatic and phenomenal attention by game lovers. Chat rooms are popular because users can meet new and interesting people. In fact, the Internet has been successfully used by people to find life long partners. When people surf the Web, there are numerous things that can be found. Music, hobbies, news and more can be found and shared on the Internet.


    Many services are now provided on the internet such as online banking, job seeking, purchasing tickets for your favorite movies, guidance services on array of topics engulfing the every aspect of life, and hotel reservations. Often these services are not available off-line and can cost you more.


    Ecommerce is the concept used for any type of commercial maneuvering, or business deals that involves the transfer of information across the globe via Internet. It has become a phenomenon associated with any kind of shopping, almost anything. You name it and Ecommerce with its giant tentacles engulfing every single product and service will make you available at your door steps. It has got a real amazing and wide range of products from household needs, technology to entertainment.


    Theft of Personal information

    If you use the Internet, you may be facing grave danger as your personal information such as name, address, credit card number etc. can be accessed by other culprits to make your problems worse.


    Spamming refers to sending unwanted e-mails in bulk, which provide no purpose and needlessly obstruct the entire system. Such illegal activities can be very frustrating for you, and so instead of just ignoring it, you should make an effort to try and stop these activities so that using the Internet can become that much safer.

    Virus threat

    Virus is nothing but a program which disrupts the normal functioning of your computer systems. Computers attached to internet are more prone to virus attacks and they can end up into crashing your whole hard disk, causing you considerable headache.


    This is perhaps the biggest threat related to your children’s healthy mental life. A very serious issue concerning the Internet. There are thousands of pornographic sites on the Internet that can be easily found and can be a detrimental factor to letting children use the Internet.

    Though, internet can also create havoc, destruction and its misuse can be very fatal, the advantages of it outweigh its disadvantages.

    Write the procedure to create Tables

    1) Move the cursor at the location where to insert the table and then click on to table option available in the menu bar,

    You will get a drop down menu.

    2) Move the cursor on the insert option .another menu where table option, click on the menu.

    3) Select the number of Rows and Column we want in the table and click on OK.

    The table will be inserted at the location where we have pointed the cursor

    Explain the features of MS-Excel

    MS Excel can be customized in a way that suits a user to achieve his goal. It is extensively used in financial organizations. The features of MS Excel are as follows

    Workbooks: A document in MS Excel is called a workbook. Each workbook contains sixteen worksheets by default. A user can change this number by resetting the default options. Worksheets within workbooks make it easy to bind files of related information. When a user opens a workbook, he can use all the worksheets to perform a task.

    Using keyboard: The following table provides different keyboard shortcuts for selecting a row, column, current cell, worksheet, etc.

    Entering Data in Series: A user can fill a range of cells either with the same value or with the series of values. This can be done using the Autofill handle (small square on the bottom-right corner of the active cell).

    Cell References: MS Excel provides three types of cell references: relative, absolute, and mixed. Relative references refer to the cell relative to the given position. Absolute references refer to the specific cell irrespective of the position of the formula. The '$' sign is used to denote an absolute reference. Mixed references are a combination of both relative and absolute references. It has one absolute co-ordinate and one relative co-ordinate. $CI and C$1 are both examples of mixed references.

    MS Excel allows fast searching and instant replacing of data. To search or replace the data entered by a user, he can use the Find or Replace command from the Edit menu.

    MS Excel provides the auto fit selection that adjusts the width of the column according to the widest entry in that column. A user can hide or unhide certain rows or columns. He can also provide the default column standard width.

    MS Excel allows a user to align the characters in different ways by using the Alignment tab page of the Format Cells dialog box. The dialog box provides a number of alignment options.

    Auto-calculation: MS Excel spreadsheet allows a user to automatically recalculate the whole worksheet every time a change is made in a single cell. There are basically two kinds of recalculations.

    Charts: One of the most important features of MS Excel is a chart. MS Excel allows users to view data entered as tables in a graphical form as charts, which helps a user to easily understand, analyze, and compare data. Excel allows its users to create either two-dimensional charts or three-dimensional charts. A user can enhance the chart by adding chart items, such as data labels, a legend, titles, text, and gridlines. He can also do formatting on these items by using colors, alignment, fonts, and other formatting attributes. MS Excel also allows users to view charts along with the data by using embedded charts. These charts are included in the worksheet and can be copied, moved, and resized in the same way as can be done with any other graphical object.

    Database: Data are raw facts, information is processed data, and a database is an organized collection of information. Every organization heavily depends upon databases to store, retrieve, and maintain different kinds of data. MS Excel provides all this in the form of its database feature. In MS Excel, database can be created in two ways:

    Enter the data in the form of table in the worksheet.

    What is a Database?

    Database is a collection of data arranged in column and rows.Each row is called records and column field.This database can be quickly retivied or sorted depending on certain criteria .we can add a new field,add a column to the database

    The definition of a database is a structured collection of records or data that is stored in a computer system. In order for a database to be truly functional, it must not only store large amounts of records well, but be accessed easily. In addition, new information and changes should also be fairly easy to input. In order to have a highly efficient database system, you need to incorporate a program that manages the queries and information stored on the system. This is usually referred to as DBMS or a Database Management System. Besides these features, all databases that are created should be built with high data integrity and the ability to recover data if hardware fails.

    While storing data is a great feature of databases, for many database users the most important feature is quick and simple retrieval of information. In a relational database, it is extremely easy to pull up information regarding an employee, but relational databases also add the power of running queries. Queries are requests to pull specific types of information and either show them in their natural state or create a report using the data. For instance, if you had a database of employees and it included tables such as salary and job description, you can easily run a query of which jobs pay over a certain amount. No matter what kind of information you store on your database, queries can be created using SQL to help answer important questions.

    Obviously, many databases store confidential and important information that should not be easily accessed by just anyone. Many databases require passwords and other security features in order to access the information. While some databases can be accessed via the internet through a network, other databases are closed systems and can only be accessed on site.

    What are the different views of presentation?

    Here's a list of the different views available to you in PowerPoint. To change views, click the View menu, and click the view you want.

    Normal -- Normal view shows the slide, the Outline, and the Notes text box.

    Slide Sorter -- The Slide Sorter view lets you view miniature versions of all the slides. This is great when working with a large presentation and you need to find a certain slide.

    Notes Page -- The Notes Page view will show a small version of the current slide along with a larger view of the Notes text box. (Similar to the Normal View except doesn't display the Show Outline.)

    Slide Show -- The Slide Show command on the View menu lets you run the Slide Show.

    Black and White -- The Black and White view shows a large version of the current slide in black and white and a slide miniature window with the slide in full color. Useful when you don't want to be distracted by all the colors of the presentation.

    What is Media?

    In general, "media" refers to various means of communication. For example, television, radio, and the newspaper are different types of media. The term can also be used as a collective noun for the press or news reporting agencies. In the computer world, "media" is also used as a collective noun, but refers to different types of data storage options.

    Computer media can be hard drives, removable drives (such as Zip disks), CD-ROM or CD-R discs, DVDs, flash memory, USB drives, and yes, floppy disks. For example, if you want to bring your pictures from your digital camera into a photo processing store, they might ask you what kind of media your pictures are stored on. Are they on the flash memory card inside your camera or are they on a CD or USB drive? For this and many other reasons, it is helpful to have a basic understanding of what the different types of media are.

    In computer networks, media refers to the cables linking workstations together. There are many different types of transmission media, the most popular being twisted-pair wire (normal electrical wire), coaxial cable (the type of cable used for cable television), and fiber optic cable (cables made out of glass).

    The form and technology used to communicate information. Multimedia presentations, for example, combine sound, pictures, and videos, all of which are different types of media.

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